Accounting for Healthcare Clinics and Hospitals in UAE

Our core deliverables are designed to manage the unique financial activities of a healthcare organization, providing clarity on your financial position and operating results.

• Healthcare Revenue Cycle Management: Comprehensive management of the financial process from patient registration and insurance verification to coding, billing, and collection, designed to optimize revenue collection.
• VAT Return Filing and Portal Integration: Meticulous handling of VAT compliance, including distinguishing between zero-rated and standard-rated services, and managing submissions through the EmaraTax portal.
• Corporate Tax Calculation and Advisory: Expert preparation for UAE Corporate Tax, ensuring all income earned from patients and other sources is correctly reported and tax liabilities are accurately calculated according to government rules.
• Ongoing Compliance Management: Continuous support with financial record reconciliation, document management, and regular reviews of your accounting structure to ensure it remains compliant and efficient.
• Payroll and Physician Compensation: Managing complex payroll for medical and administrative staff, including variable compensation models and WPS compliance.

Regulatory Advisory and Risk Mitigation Services

We provide advisory services that enhance regulatory protection and mitigate financial risks before they escalate.

• Licensing and Empanelment Support: Assisting with the financial documentation required for DHA license renewals and empanelment with key insurance networks.
• Specialty Registrations: Guidance on the financial reporting needed for specialized medical activities or pharmaceuticals.
• Compliance Checks and Reporting Audits: Conducting internal audits of your billing and accounting processes to flag risks related to VAT, insurance claims, and corporate tax, ensuring your financials are always audit-ready.

Compliance Restoration and Audit Support

For healthcare providers needing to address past compliance gaps, our services are focused on restoring financial order.

• Retrieval of Missing Records: Reconstructing patient billing histories, insurance claims data, and supplier payment records.
• Assistance with Voluntary Disclosures: Helping correct historical VAT errors with the FTA to minimize penalties.
• Audit Preparation and Documentation: Providing comprehensive support during audits by the FTA or insurance companies, ensuring all documentation is accurate and complete.
• Historical Record Reconstruction: Rebuilding financial statements from fragmented data to create a clear financial history.

The healthcare industry faces unique financial challenges that require specialized accounting expertise.

• Complex Revenue Cycle: Managing the lengthy process of insurance claims, dealing with varying reimbursement rates from different insurers, and handling denials and resubmissions.
• VAT Application: Correctly distinguishing between zero-rated preventive/basic healthcare services and standard-rated services (e.g., cosmetic procedures) or goods. Each requires a separate accounting entry.
• High-Value Asset Depreciation: The method of valuing assets like MRI machines and other high-cost equipment is critical. The high cost of repairs and maintenance must be tracked, and appropriate depreciation methods must be disclosed as the asset’s value is allocated to its useful life from the purchase of the asset.
• Accrual Accounting Method: Unlike simple cash accounting, accrual accounting is essential in healthcare to accurately match patient service revenues with the expenses incurred in that period (e.g., salaries, supplies), providing a true picture of profitability.
• Strict Regulatory Oversight: Adhering to the stringent billing and coding standards mandated by the DHA and other health authorities is non-negotiable for successful reimbursement.

Outsourcing your accounting allows you to focus on your primary mission: patient care. Partnering with Oncount offers significant strategic advantages.

• More Time for Patient Care: Free your administrative staff and management from complex financial tasks to focus on operations and patient experience.
• Lower Costs Than In-House Teams: Reduce the significant overhead costs associated with hiring, training, and retaining a specialized medical billing and accounting team.
• Strategic Financial Guidance: Gain an expert partner who can advise on improving revenue cycle efficiency, managing costs, and enhancing profitability.
• Reduced Compliance Risk: Minimize the risk of penalties from incorrect tax filings, billing errors, or non-compliance with health authority regulations.
• Real-Time Data for Decision-Making: Access timely and accurate financial data to make informed decisions about service pricing, staffing, and expansion.
• Full Legal and Compliance Alignment: Ensure your practice is always compliant with the UAE’s evolving tax and healthcare laws.